How to Optimise Your Coworking Space for Remote Team Collaboration

Communication in a professional environment is challenging, but it becomes even more so when you are part of a distributed remote team. Messages can easily get lost in translation, time zones can create delays, and before you know it, a simple call can turn into a nightmare.

This is exactly why coworking spaces have become the go-to solution for remote teams. Companies are looking for flexible ways to keep their remote teams connected without the usual headaches of traditional offices. A well-optimised coworking space can bridge the gap. If you are wondering what open-space coworking is and how it benefits remote teams, check out this guide: What is Open-Space Coworking?

FlowSpace gives teams access to thousands of coworking spaces, meeting rooms, and event spaces in one platform. But having a coworking space doesn’t magically solve all remote collaboration problems. If the Wi-Fi is spotty, the meeting rooms are always booked, or there’s no space to brainstorm, things can go south quickly. That’s why setting up the right environment matters.

That is why, in this blog, we’ll discuss practical ways to optimise a coworking space for remote team collaboration so your team can work together seamlessly, no matter where they’re based.

Key Strategies for Optimisation

Remote team collaboration isn’t just about sending emails. It needs clear communication, the right tools, and a team culture that actually encourages people to talk to each other. Sounds simple, right? 

Well, not always. A study by Buffer found that 20% of remote workers struggle with communication and collaboration, which is no surprise when half the team is in different time zones, and the other half forgets to check Slack.

That’s why remote team collaboration tools like video calls and instant messaging apps are a must. And while we’re at it, building trust and transparency in remote teams is just as important as having strong Wi-Fi. Virtual team-building activities might sound cheesy, but they work because it’s easier to collaborate when you actually like the people you work with. Optimise your coworking space for productivity, whether remote, hybrid, or office-based, as explored in Office vs Hybrid vs Remote.

Below are some key strategies to make coworking spaces the perfect hub for remote team collaboration. 

1. Technology and Infrastructure

Nothing sabotages remote collaboration more quickly than bad Wi-Fi. If your team is talking more time about “Can you hear me?” than working, it is time for an upgrade; it’s also non-negotiable in remote coworking spaces that should have high-speed internet and reliability. Find the Best Coworking Spaces with High-Speed Wi-Fi in London.

Then, there’s the need for proper meeting rooms equipped with solid video conferencing tools. If your team has to huddle around one person’s laptop with glitchy audio, it’s hardly an efficient setup. Invest in good cameras, microphones, and screens so people feel they are in actual conversations in virtual meetings.

Private phone booths are a lifesaver for one-on-one calls or deep-focus work. Not everyone in the coworking space needs to hear Steve from accounting explain budget cuts for the tenth time. A little privacy goes a long way.

Let’s not forget collaboration tools, physical whiteboards, and digital workspaces like Miro or Notion. Great ideas don’t come from shouting across a noisy room; they come from having the right tools to bring them to life.

2. Space Design and Layout

A well-designed coworking space isn’t just about looking trendy with exposed brick walls and bean bags; it must work for remote teams. An effective layout can determine the success of the collaboration, and nobody performs at their best when squeezed into a corner with no room to breathe.

First up, open areas. These aren’t just factual to work for remote teams; they help remote teams connect, brainstorm, and build relationships naturally. A brief conversation over coffee can generate more innovative ideas than a formal meeting ever can. Additionally, creating areas for socialising without disturbing others maintains harmony.

Quiet zones are just as important for deep work; sometimes, you just need to focus without listening to someone’s noise. Giving the team the chance to step away from the noise and achieve a flow state is essential for productivity. As explored in Benefits and Design of Flexible Working Spaces, they can enhance productivity and well-being.

3. Community and Culture

A coworking space without a sense of community is not inspiring. Remote teams flourish when they experience a sense of connection, even without daily in-person interactions.

Hosting frequent events and workshops is a great method to establish that bond. Remote teams thrive when they feel connected, even if they don’t see each other in person daily.

One of the best ways to build that connection is through regular events and workshops. Whether it’s a casual networking session, a skill-sharing seminar, or just a Friday coffee catch-up, allowing people to interact beyond work makes collaboration feel natural, not forced. Who doesn’t love a good excuse to step away from their screen for an hour?

Creating a sense of belonging is just as important. Things like a joint notice board, a Slack group, or even a warm welcome for new members will go a long way. The strong community transforms a coworking space into a second home where people genuinely like to come.

And at the core of it all? A culture of collaboration and support. When the environment encourages people to share ideas, help each other, and celebrate wins, work not only gets done but thrives. The best coworking spaces are not just about desks and Wi-Fi but about fostering a sense of community.

Don’t forget to learn about the popular office facilities in 2025. 

Conclusion

Coworking spaces create an environment where remote teams can collaborate, focus, and enjoy working together. With the right technology, thoughtful space design, and a strong community, coworking spaces can become the ultimate hub for remote teamwork instead of just another shared office.

For coworking space owners and managers, applying these techniques improves business and takes care of its members. A well-optimised space means more members and is instrumental in forming a dynamic and engaged community. Because one should create memorable moments with their remote team to foster relationships

Whether you need a quiet spot for deep work or a collaborative area for brainstorming, FlowSpace helps you find the perfect space. Create a free account now and explore flexible workspace options that fit your team’s needs.